Inbox Zero
Back when I worked in the same office as Benson, I was treated to a stream of interesting and cool personal productivity philosophies. Benson is one of those lifehacker folks who's always interested in eking the last bit of accomplishment from his day, and he was reading about the Getting Things Done methodology before most people knew what a 'context' was.
I've taken brief stabs at the GTD way of organizing life, but I'm not sure it's a good fit for the mix of tasks that I usually have on my plate. Some of the tips, though, are pure gold. Write down stray thoughts and to-dos religiously, so that you can trust they're captured rather than stressing about remembering them... That's a huge one I've done for years, and it's nice to see someone explain why it takes such a load off.
Now, I'm also taking a stab at InBox Zero, another GTD-esque personal organizing tactic advocated by cool Mac guy and productivity guru Merlin Mann. Yesterday afternoon, I had about 4700 emails in my inbox, 2000 of them unread. I comforted myself with the idea that I needed them all at my fingertips, and that Mail's searching made it easy to find what I needed.
Lies.
In reality, it meant that the huge email pile grew and grew, and anything I didn't deal with in a day or three was lost in the mists of time. Since there was so MUCH of it, the Inbox lost its usefulness as a tool. I started pruning things, answering stuff that I knew needed fast responses, and caught the bug. As of this morning, I am at... Inbox Zero.

I'm hoping the 'new car smell' of this approach won't wwear off too quickly. I will say that it's refreshing to know that just looking at my inbox tells me what stuff is coming down the pipe now, rather than presenting me with an infinitely scrolling list of past tasks. It gives me a good reason to toss the unimportant stuff, and anything that remains is an obvious sign that I Need To Do Something before tossing it in the archive.
Will it help in the long term? Only time will tell...




I have InboxZero's 12", man!
Seriously, I was on this way before it was cool. I am absolutely merciless about deleting or filing emails once I have addressed their need for feedback. And if you send me a follow-up email that's in a reply chain from the original? That's my license to delete the original -- the same info is already included in your reply.
Also, that "2000 unread" crap is seriously lo-fi. Anything you know you won't or don't need to read needs to get pitched, immediately. In fact you might as well take a glance at everything as it comes in, starting with the obvious chaff, and do your mail sorting *before* you start to prioritize tasks.
Finally, anytime you see back-and-forth between two people on an issue you're tangentially related to? Delete all the early shit UNREAD and just catch up with the latest developments -- remember, all the previous discussion is included as part of the reply chain in the latest edition, in the unlikely event it matters what you think about it at all! :)
--- Ajax.
Dude.
You're totally the master of oldschool GTD productivity. ;)
Seriously though, thanks for the tips. I'm really digging this new approach...
Thanks for the mention! I
Thanks for the mention! I wish I had still stuck with all of the disparate tools and techniques I've found over the years that actually do work. Inbox Zero looks so nice (and in your case, with such nice Mac fonts, too!)
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